We know you’ve been waiting for a long time (and so have I). The wait is almost over. We submitted a version of the kanban2go iPhone app to the iTunes AppStore yesterday. Sign up here for an account if you don’t have one and we’ll let you know when the app is available at the Appstore. Here’s what the kanban2go team is planning to do at SXSW(i) 2013.
Here’s a little tip to make it even easier to capture that email or idea and file it away for later processing using your kanban2go Task Box.
First, create a new contact in your mobile phone address book for your kanban2go Task Box email address (you can find this email on your Task Box page).
Name this contact something easy to remember so you can find it. In my example, I saved the contact as kanban2go, but feel free to pick any name you like (Taskbox, GTD, etc).
Now, when get an email that you know you need to create action item on, send it to your Task Box. Next time you login to kanban2go, all your task reminders will be waiting for you to move them to the appropriate board.
Hope this helps and good luck getting more done!
We are pleased to announce the kanban2go Task Box. With Task Box you can now integrate your email with your tasks. Here’s how it works. When you have a task in an email or want to remind yourself of a task but don’t have the time to access kanban2go, just send yourself an email at your new @taskbox.kanban2go.com email address. Then when you have time, go to your Task Box and move your queued tasks to your desired kanban2go boards.
Here’s a step by step visual explainer of how it works:
We’d love to hear what you think of this new feature. Is it useful?
It is that time of year again where we all set resolutions and goals for the year ahead. Having big goals for year is great but having a plan to get them done is even better.
Here at kanban2go we are focused on not only getting stuff done but alos geting the right stuff done. This includes setting your goals and plans for the year!
So, what can you do differnetly this year? Here is a little advice that we think can help:
- Figure out what isn’t important. The more you try and tackle at the same time the greater the chance that you won’t succeed. The biggest hindrance to doing our best work is interruption and lack of focus.
- Record what you are going to focus your efforts on in 2013. It is amazing how often people don’t record their goals. Having a record allows you to review, to prioritize, to break down into multiple parts, etc.
- Repeat. Goal setting is a start of what should be a process. Once you start executing your plans you need to come back, at least once a month, and review your goals. Do they still makes sense? Are they realistic? Answer these questions by figuring out what still is important and recording any changes to your goals.
For example, you may have set a goal of learning Spanish by June for a business trip. To meet this goal, you have created a plan with multiple steps including lessons, audio books, and group study sessions. When your trip gets moved to France instead of Spain, it is OK to reset your goals. Putting the learn Spanish plan on the back burner is fine if it gives you more time to get another goal for the year done.
Remember, the end goal isn’t just to get your goals done for the year. Its to get the right goals done which may change as the year goes on!
Hope this helps and best of luck in 2013!
It should not come as a surprise, but the kanban2go team is a big fan of finding ways to become more productive while keeping things simple. Here are some of the links we found that can help you get things done at work, at home and add a little inspiration for the week of Dec. 10th, 2012.
Top 20 TED Talks That Will Improve Your Productivity – “This list contains videos that can inspire you in the many different aspects of your life and boost your productivity with some brand-new ideas. These videos are short, punchy and beneficial for you life.”
The Upside of Downtime - “Many modern workers find it hard to take downtime. The idea of leaving work so cleanly at the office seems quaint in a world of smartphones, laptops, and global companies that are always on to accommodate employees from Hoboken to Hong Kong. “
5 Quick Tips For Staying Focused - “Once you have your goals in place, or even if you don’t yet, you’ll realize that in order to make progress, there are certain key activities you must get done. “
Seven Productivity Myths, Debunked by Science (and Common Sense) – “If you’re looking to get to Inbox Zero, spending all day sorting and organizing your email into folders may be one way to do it, but that’s not really being productive, is it? Remember: the goal of any productivity method or tip is to give you more time to do the things you need to do, not to whittle hours away in the name of productivity.”
Improving Your To Do Lists - “A good to do list is clear and actionable. If you can make your to do list specific, you’ll have a better idea of exactly what you need to do, when you need to do it, and how long it should take.”
Image Credit: mrlins
It should not come as a surprise, but the kanban2go team is a big fan of finding ways to become more productive while keeping things simple (one might call it (the primordial way). Here are some of the links we found that can help you get things done at work, at home and add a little inspiration for the week of Nov. 26th, 2012.
The Ugly Truth About Time Management - Where time management is concerned – it seems that we can turn out to be our own worst enemies.
A Brief History of the To-Do List and the Psychology of Its Success - These anecdotes and pieces of cultural mythology are interwoven with ample psychology experiments from the past century and, ultimately, distilled into insight on how to make the to-list a tool of fulfillment rather than frustration.
3 Best Ways to Say No - There are many helpful productivity and time-management tips, but I believe the most powerful one is the art of saying no.
9 Tips to Improve Your Communication Skills - Understanding how to be a good communicator can be an important productivity tool, one that’s frequently neglected.
There Are No Shortcuts to Success – No matter if you want to get a set of six-pack abs, become a perfect piano player or master a foreign language, there aren’t really any shortcuts to mastery.
Why You Need to Do Less, Not More, to Be Truly Productive – If you cram every minute of your day with “productive” activity, you may well end up less productive overall.
7 Inexpensive Lifestyle Habits That Can Add Years to Your Life - When it comes to making healthy choices, we all have a pretty good idea of what we should be doing. Of course, that doesn’t mean we always do it.
The Art of Getting Things Done Weekly Links #12 – Productivity Gurus, Energy Management, Long-Term Projects, and More
It should not come as a surprise, but the kanban2go team is a big fan of finding ways to become more productive while keeping things simple (one might call it (the primordial way). Here are some of the links we found that can help you get things done at work, at home and add a little inspiration for the week of Nov. 11th, 2012.
7 half-truths, lies and fallacies that productivity gurus tell us - Products like Stephen Covey’s 1989 book The 7 Habits of Highly Effective People and David Allen’s 2001 book Getting Things Done were immensely popular well before the ‘productivity blogger’ was a thing.
Effective inbox management - An inbox is a productivity middle man that sit between your receipt of stuff — email, phone calls, crumpled papers at the bottom of a school backpack — and your neatly organized to-do list.
Why Ask Why? - Have you ever sat down to make your to-do list of plan a series of goals without thinking too much about why you’re going undertake a particular task beyond the simple excuse that it just has to be done?
Make Progress on That Long-Term Project - Big projects with far-off (or non-existent) deadlines can often be the most nerve-racking: You might put them off until the last minute, or let them sit on your to-do list mentally torturing you for months.
9 Things to Think About Before You Give Up - Failure is not falling down; failure is staying down when you have the choice to get back up. Sometimes you have to fail a thousand times to succeed.
Can I Do Two Things At Once? - The short answer to Can I do two things at once? is NO!!! But if you understand the principals, you can get two things done at once.
Why Better Energy Management is the Key to Peak Productivity - We live in a culture that seems obsessed with being productive. While increasing our output and doing more with our time is certainly an admirable goal, according to Tony Schwartz, author of Be Excellent at Anything, that misguided approach is actually liable to hurt your productivity.
We are pleased to announce three product updates today. If I go by the increase in traffic to the website, and emails, I’ll have to guess all three updates are welcome improvements. You can go to your Edit Settings page to access all three updates. [see screenshot below]
First, we have a self-service account delete option now. This means, not only can you take your data with you when you click on Export Data, you can also delete your account in seconds. This is my favorite feature of the product, right above Export Data. I’ve signed up for hundreds of products and services and few let their users to leave as quickly as they want to. At kanban2go, we understand if you want to leave and give you a simple self service option to do it.
Second, you have probably gotten our Weekly Task Digest email this morning. We added two email reminder options: i) a weekly task digest that summarizes all your tasks and boards in one simple email, and ii) a daily task reminder that will alert you via an email (5am your local time) about tasks that are due that day. We got inspiration from Google Calendar alerts which sends daily email alerts. Yes, you can totally opt yourself out of these email reminders by unchecking the send reminders check boxes in your account settings page.
Third, if you want to see who has shared what boards with you, you can do so from the Setting page. If you do not want to be on the boards that someone shared with you, you can remove yourself from that too. Just click the remove link next to the shared board listing on the Edit Settings page.
We continue to make progress in areas that matter to our users. Got an idea to improve our service? We would love to hear about it. Please email me email@example.com.
Lionel is a Chief Blogger and has been using kanban2go since our early alpha to help keeping track of all his day-to-day projects. Lionel was nice enough to record a video testimonial.
Here’s some of the feedback that Lionel had to share about kanban2go:
- Always on – Lionel sets it up in Chrome as a permanent tab, so he always has access to his boards.
- To-do management – No matter how much he plans out his day, things always come up and he needs something to keep track of his quick reactionary to-do’s.
- Everywhere access – Lionel accesses his boards from his phone or tablet – which makes it easy to stay focused on the 3-4 tasks that he is continually working on it.
- Collaboration - Through shared boards and tagging of items, Lionel work with his co-workers so they can see who owns which task and where it is in process.
A big thanks to Lionel for sharing his feedback! Check out the full video below:
The Art of Getting Things Done Weekly Links #11 – Having Fun, Procrastination, Reducing Stress, And More
It should not come as a surprise, but the kanban2go team is a big fan of finding ways to become more productive while keeping things simple (one might call it (the primordial way). Here are some of the links we found that can help you get things done at work, at home and add a little inspiration for the week of October 22nd, 2012.
How to Use Your Time Wisely by Prioritizing Your Goals - “Think carefully about why you are engaging in any activity and what you expect to get out of it. Establish your highest-ranking goals and determine whether your schedule is consistent with this ranking. “
Just For Fun - “Let’s repeat that for emphasis: if you do the exact same thing, it’s a failure if you have expectations, but a complete and absolute success if you let go of the expectations and do it for fun.”
Autumn leaves and procrastination – “Autumn is one of the four most likely seasons for procrastination to show up.”
Achieve your goals by reducing your stress – “According to neuroscience research, your best leverage may be stress-reduction. Stress hormones tend to shut down the parts of your brain that handle goal-directed behavior.”
Get Organized: How to Simplify Anything - “S.I.M.P.L.I.F.Y. It’s something which we all aspire to do. But it’s one of those things that is often easier said than done, especially in today’s fast-paced world.”
It Doesn’t Have to Be That Hard! - “That hard work mindset has also put a number of us, myself included, into health situations that could have been avoided if we had just thought a bit differently about what hard work means to us.”
Real. Life. - “We favor existence over living because real life is scary.”
Killer Motivating Tactic: Break the Time Clock - “The traditional 9-to-5 workweek is just that: traditional, a vestige of a different era when the number of hours an employee clocked on a production line was an easy way to measure productivity.”
Don’t Worry About Your Productivity, Worry About You - “Like I want, or need, to constantly feed information to my mind.”
101 Most Inspiring Quotes of All Time -“Nothing diminishes anxiety faster than action.” ~ Walter Anderson
Follow @kanban2go on Twitter
- iPhone App is almost done
- Quick Tip: Saving Emails to your Task Box
- Product Update: Email integration with tasks in kanban2go made easy now
- How to get your New Year’s resolutions done in 2013
- The Art of Getting Things Done Weekly Links #14
- The Art of Getting Things Done Weekly Links #13 – Saying No, Communicating, and Doing Less
- The Art of Getting Things Done Weekly Links #12 – Productivity Gurus, Energy Management, Long-Term Projects, and More
- What’s New: Self Service Account Delete, Email Reminders, Board sharing revisited
- How a chief blogger uses kanban2go
- The Art of Getting Things Done Weekly Links #11 – Having Fun, Procrastination, Reducing Stress, And More